Job Summary
The ideal Candidate will perform Accounting and clerical tasks related to the efficient maintenance and processing of Accounts Payable and Accounts Receivable transactions. Responsibilities include matching, coding and data entry of invoices to weekly check run. In addition, this job requires gathering approvals on invoices and reviewing check requests to ensure proper ledger coding, timely and accurate payments, and proper filing of physical and electronic storage of records. Manage the processing payments, collections and review AR aging. Including other office related duties.
Examples of Essential Duties and Responsibilities
- Review all invoices for appropriate documentation and approval prior to payment.
- Prioritize invoices according to cash discount potential and payment terms.
- Processes check requests.
- Prepare weekly check run.
- Audit and process credit card bills using Paytrace.
- Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
- 1099 maintenance.
- Respond to all vendor inquiries
- Reconcile vendor statements, research and correct discrepancies · Assist in month end closing and year-end closing·
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Print weekly, monthly, quarterly and other reports as needed.
- Follow up with Sales Reps for monthly expenses.
- Collections
- Process credit applications, credit card and check payments.
- Reviewing AR aging
The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work assignments of different position and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Qualifications:
- Must be well organized and a self-starter with strong organizational and time management skills.__
- Strong problem solving skills.
- Must be able to follow standard filing procedures.
- Detail oriented, professional attitude and reliable.
- Proficient in Excel, Word and QuickBooks with basic accounting principles knowledge.
- Documentation, research and resolution skills
- Data analysis and multi-tasking skills
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
- Ability to communicate effectively verbally and in writing.
- Ability to interact with employees and vendors in a professional manner.
- Ability to speak and write English fluently·
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately ·
- Accuracy and timeliness ·
- Collections experience
- 2+ years of a Accounts Payable/Receivable experience.
- Experience in the apparel industry.
- High school diploma required, college courses in accounting preferred.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.
Job Type: Full-time
Pay: $21.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
COVID-19 considerations:
- Personal protective equipment provided or required
- Temperature screenings
- Social distancing guidelines in place
- Sanitizing, disinfecting, or cleaning procedures in place
Experience:
- Accounts payable: 2 years (Required)
- Accounts receivable: 2 years (Required)
Work Location: In person
